Model Club Rules
 

Here is what Washington State is going to use as a template for its club, to be modified by members and voted upon at first meeting. Use as you wish- is modified version from TLCA and Gettin' Off Club.

4-Runner Owner’s Club (4ROC)


4ROC Rules and Regulations
REVISION A
NAME
1.The name of this club will be “4-Runner Owner’s Club (4ROC).

PURPOSE
1. The purpose of this club is to provide a forum for owners of Toyota 4-runners to gather and discuss 4-runner maintenance, off-roading and other topics related to 4-runners. This organization shall be non-profit in character, bringing together and promoting the interest of 4-runner maintenance, family 4-wheeling as well as enjoying our country's natural resources.

INDIVIDUAL MEMBERSHIP
1.Membership is open to owners of "operational" Toyota 4-runners.
2.Membership Rules:
a.Each membership includes the immediate family (husband, wife and children).
b.The Club decal will be placed on the back window of the vehicle.
c.Privileges of individual membership:
d.Invited to all regularly scheduled meetings.
e.Invited to participate in all 4ROC hosted and sanctioned events.

DUES
1.All Toyota owners must be members.
2.Individual members shall pay $20.00 dues.
3.Dues will be payable on the anniversary date of each member.
4.To remain a member in good standing, a club member must pay his/her dues within 30 days of the due date or voting rights will be suspended. Members not complying with this rule will be notified of their membership default by letter. Members who have not paid their dues within 60 days of the due date will have their membership terminated.
5.Immediate family members (spouse or other partner and dependent children) shall have all the rights of the member to participate in club activities, but shall not be eligible to vote.
6.Each member must have a valid driver's license and have liability insurance coverage.
7.All members must conduct themselves in a responsible, respectable and orderly fashion at ALL times. Any undesirable behavior may result in a vote for expulsion from the club.

OFFICERS
1.The President shall preside at all meetings, carry out the policies and decisions of the Delegates, shall appoint such committees as deemed necessary to carry out the objectives of 4ROC, remove persons from committees for nonperformance of duties upon approval of the BOD; shall assist other members as requested/required.
2.The Vice President shall assist the President. The VP shall be the coordinator of all committees, request reports from each committee on a regular basis. The VP shall fulfill the duties of the President in his/her absence. Shall also coordinate all events and represent all Chapters who are hosting an event for the BOD. The VP will be authorized to approve advertisements for qualified events in the Toyota Trails. Shall also be authorized to approve the applications for insurance for all events
3.The Secretary shall arrange for the keeping of the minutes of meetings of Delegates and shall retain the original copy of same. Shall maintain files of historical significance. Shall be responsible for the writing of all official correspondences. Shall assume the responsibility of ledger roll call and determine the number of Delegates present. All files and records maintained by the Secretary shall be turned over to the successor in office upon election. One vote.
4.The Treasurer shall have the charge and custody of, and be responsible for, all funds and securities of the Club, receive and deposit all moneys in the name of the Club in such depositories as may be approved by 4ROC. All files and records maintained by the Treasurer shall be turned over to the successor in office upon election. Shall sign checks. Shall have the records and/or ledgers open for inspection by authorized members and/or Officers.

MEETINGS
Membership meetings shall be held monthly, at a time and place determined by the membership.

AMENDMENTS TO BY-LAWS
These By-Laws may be amended by a three-fourths majority of the votes cast. The membership shall be notified at least two weeks prior to taking the vote. Amendments may be proposed by the Board of Directors or by petition signed by at least three members or by ten percent of the membership, whichever is the greater. Amendments proposed by the Board of Directors may be voted on at any meeting; amendments proposed by members’ petition shall be voted on at the annual By-Laws meeting in June.

ELECTIONS AND VOTING
1.Nominations for Officers shall be put forward at the April meeting each year. Elections shall be held at the regular May meeting. A simple majority of the votes cast shall be required to win an election. The Board of Directors may make appropriate rules to deal with situations where a candidate does not gain a majority on the first vote. Members must be present to vote on any matter.
2.Officers-elect will take possession of their offices at the conclusion of the meeting at which they are elected.