Proposed club rules BC Chapter
06-28-2003, 12:48 AM
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Proposed club rules BC Chapter
Taking from the rules already suggested for the main 4ROC international club and slightly ammended.
4Runner Owner’s Club (4ROC BC) British Columbia
4ROC Rules and Regulations
NAME
1.The name of this club will be “4Runner Owner’s Club" (4ROC BC).
PURPOSE
1. The purpose of this club is to provide a forum for owners of Toyota 4Runners to gather and discuss 4Runner maintenance, off-roading and other topics related to 4Runners. This organization shall be non-profit in character, bringing together and promoting the interest of 4Runner maintenance, family 4-wheeling as well as enjoying the delights our province has to offer.
INDIVIDUAL MEMBERSHIP
1.Membership is open to owners of Toyota 4Runners.
2.Membership Rules:
a.Each membership includes the immediate family (husband, wife and children).
b.The Club decal may be placed on the back or side window of the vehicle.
3. Privileges of individual membership:
a.Invited to all regularly scheduled meetings.
b.Invited to participate in all 4ROC hosted and sanctioned events.
c. Recieve and be permitted to contribute to Quarterly electronic magazine.
DUES
1. At this time there are no dues to join 4ROC BC
VOTING
1. Immediate family members (spouse or other partner and dependent children) shall have all the rights of the member to participate in club activities, but shall not be eligible to vote.
MEMBER RESPONSIBILITIES
1. Each member must have a valid driver's license and have liability insurance coverage.
2. All vehicles used on club trail runs must be properly registed, licenced and insured.
3..All members must conduct themselves in a responsible, respectable and orderly fashion at ALL times. Any undesirable behavior may result in a vote for expulsion from the club.
4. BC 4ROC operates with a zero tolerance policy with regard to drinking or use of drugs on club trail events or when operating a vehicle. Failure to comply will result in expulsion from the club.
OFFICERS
1.The President shall preside at all meetings, carry out the policies and decisions of the Delegates, shall appoint such committees as deemed necessary to carry out the objectives of 4ROC, remove persons from committees for nonperformance of duties upon approval of the BOD; shall assist other members as requested/required.
2.The Vice President shall assist the President. The VP shall be the coordinator of all committees, request reports from each committee on a regular basis. The VP shall fulfill the duties of the President in his/her absence. Shall also coordinate all events and represent all Chapters who are hosting an event for the BOD. The VP will be authorized to approve advertisements for qualified events in the Toyota Trails. Shall also be authorized to approve the applications for insurance for all events
3.The Secretary shall arrange for the keeping of the minutes of meetings of Delegates and shall retain the original copy of same. Shall maintain files of historical significance. Shall be responsible for the writing of all official correspondences. Shall assume the responsibility of ledger roll call and determine the number of Delegates present. All files and records maintained by the Secretary shall be turned over to the successor in office upon election. One vote.
4.The Treasurer shall have the charge and custody of, and be responsible for, all funds and securities of the Club, receive and deposit all moneys in the name of the Club in such depositories as may be approved by 4ROC. All files and records maintained by the Treasurer shall be turned over to the successor in office upon election. Shall sign checks. Shall have the records and/or ledgers open for inspection by authorized members and/or Officers.
MEETINGS
Membership meetings shall be held monthly, at a time and place determined by the membership.
AMENDMENTS TO BY-LAWS
These By-Laws may be amended by a three-fourths majority of the votes cast. The membership shall be notified at least two weeks prior to taking the vote. Amendments may be proposed by the Board of Directors or by petition signed by at least three members or by ten percent of the membership, whichever is the greater. Amendments proposed by the Board of Directors may be voted on at any meeting; amendments proposed by members’ petition shall be voted on at the annual By-Laws meeting in June.
ELECTIONS AND VOTING
1.Nominations for Officers shall be put forward at the April meeting each year. Elections shall be held at the regular May meeting. A simple majority of the votes cast shall be required to win an election. The Board of Directors may make appropriate rules to deal with situations where a candidate does not gain a majority on the first vote. Members must be present to vote on any matter.
2.Officers-elect will take possession of their offices at the conclusion of the meeting at which they are elected.
4Runner Owner’s Club (4ROC BC) British Columbia
4ROC Rules and Regulations
NAME
1.The name of this club will be “4Runner Owner’s Club" (4ROC BC).
PURPOSE
1. The purpose of this club is to provide a forum for owners of Toyota 4Runners to gather and discuss 4Runner maintenance, off-roading and other topics related to 4Runners. This organization shall be non-profit in character, bringing together and promoting the interest of 4Runner maintenance, family 4-wheeling as well as enjoying the delights our province has to offer.
INDIVIDUAL MEMBERSHIP
1.Membership is open to owners of Toyota 4Runners.
2.Membership Rules:
a.Each membership includes the immediate family (husband, wife and children).
b.The Club decal may be placed on the back or side window of the vehicle.
3. Privileges of individual membership:
a.Invited to all regularly scheduled meetings.
b.Invited to participate in all 4ROC hosted and sanctioned events.
c. Recieve and be permitted to contribute to Quarterly electronic magazine.
DUES
1. At this time there are no dues to join 4ROC BC
VOTING
1. Immediate family members (spouse or other partner and dependent children) shall have all the rights of the member to participate in club activities, but shall not be eligible to vote.
MEMBER RESPONSIBILITIES
1. Each member must have a valid driver's license and have liability insurance coverage.
2. All vehicles used on club trail runs must be properly registed, licenced and insured.
3..All members must conduct themselves in a responsible, respectable and orderly fashion at ALL times. Any undesirable behavior may result in a vote for expulsion from the club.
4. BC 4ROC operates with a zero tolerance policy with regard to drinking or use of drugs on club trail events or when operating a vehicle. Failure to comply will result in expulsion from the club.
OFFICERS
1.The President shall preside at all meetings, carry out the policies and decisions of the Delegates, shall appoint such committees as deemed necessary to carry out the objectives of 4ROC, remove persons from committees for nonperformance of duties upon approval of the BOD; shall assist other members as requested/required.
2.The Vice President shall assist the President. The VP shall be the coordinator of all committees, request reports from each committee on a regular basis. The VP shall fulfill the duties of the President in his/her absence. Shall also coordinate all events and represent all Chapters who are hosting an event for the BOD. The VP will be authorized to approve advertisements for qualified events in the Toyota Trails. Shall also be authorized to approve the applications for insurance for all events
3.The Secretary shall arrange for the keeping of the minutes of meetings of Delegates and shall retain the original copy of same. Shall maintain files of historical significance. Shall be responsible for the writing of all official correspondences. Shall assume the responsibility of ledger roll call and determine the number of Delegates present. All files and records maintained by the Secretary shall be turned over to the successor in office upon election. One vote.
4.The Treasurer shall have the charge and custody of, and be responsible for, all funds and securities of the Club, receive and deposit all moneys in the name of the Club in such depositories as may be approved by 4ROC. All files and records maintained by the Treasurer shall be turned over to the successor in office upon election. Shall sign checks. Shall have the records and/or ledgers open for inspection by authorized members and/or Officers.
MEETINGS
Membership meetings shall be held monthly, at a time and place determined by the membership.
AMENDMENTS TO BY-LAWS
These By-Laws may be amended by a three-fourths majority of the votes cast. The membership shall be notified at least two weeks prior to taking the vote. Amendments may be proposed by the Board of Directors or by petition signed by at least three members or by ten percent of the membership, whichever is the greater. Amendments proposed by the Board of Directors may be voted on at any meeting; amendments proposed by members’ petition shall be voted on at the annual By-Laws meeting in June.
ELECTIONS AND VOTING
1.Nominations for Officers shall be put forward at the April meeting each year. Elections shall be held at the regular May meeting. A simple majority of the votes cast shall be required to win an election. The Board of Directors may make appropriate rules to deal with situations where a candidate does not gain a majority on the first vote. Members must be present to vote on any matter.
2.Officers-elect will take possession of their offices at the conclusion of the meeting at which they are elected.
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